Department HR Specialist

Job Profile

• HR
• Services
• Specialist 2
• Job
• Family:
• HR
• Services
• Time
• Type: Full time Max Pay –
• Depends on experience: $57,000.00
• USD
• Annual
• Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Profile Summary: Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.

Job Description

The School of Molecular Sciences is seeking a Department HR Specialist who will assist and perform work of considerable responsibility under the guidance and supervision of the HR Assistant Director. The successful candidate will assist with the human resource functions and be skilled in handling confidential and sensitive information, and work effectively in an environment subject to quickly changing priorities and short deadlines. Hybrid work or alternative work schedule may be considered after hire and training. Position

Salary Range

$52,000- 57,000 per year; DOE Essential Duties: Manage the recruitment and hiring process for all student workers hires, serving as the primary contact for hiring and managing the hourly student grader employee base to monitor hours worked, confirm active student enrollment status, monitor out-of-state remote student workers, etc. Manage the hiring and managing Graduate RA/TA appointments which requires developing and maintaining a close and positive working relationship with the staff Manager of Graduate Academic Advising and the faculty Associate Director of Graduate Studies. Assist with processing Visas (J1 and H1B). Work directly with ISSC to resolve issues and coordinate deadlines. Track and monitor time reporting for professional staff and student workers to ensure timely and accurate entry and approvals in Workday. Performs routine payroll redistributions (PAA), working closely with the Business and/or Research Operations team Assist with payroll reconciliations and internal and external audit requests Maintenance and retention of appropriate hard and electronic personnel files Develop and update internal process guides to ensure consistency with changes in procedures and practices. Assist with any other special projects, reports, and duties as assigned by the HR Director to ensure continually efficient operations of the School to meet customer service needs. Desired Qualifications: Experience working with Workday Ability to coordinate multiple tasks, prioritize effectively, and work independently. Demonstrate knowledge of international visa requirements. Demonstrate knowledge of quality customer service standards, methods and practices. Experience using Microsoft Office applications and Adobe products to create spreadsheets, forms and letters Experience in working effectively and collaboratively in a team, as well as with faculty, staff and students. Experience using DocuSign Evidence of effective communication across all levels of the organization in order to build and sustain relationships Evidence of effective communication skills Strong written and verbal communication skills using various communication mediums such as email,phone, Slack, Teams, and Zoom. Ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Working Environment: Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%). Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%). Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and etc.) Department Statement: The School of Molecular Sciences is now: Ranked in the top 10 in annual number of graduating chemistry/biochemistry majors Ranked number 6 worldwide in high-impact publications in chemistry Among the top 25 U.S. Ph.D. institutions in chemical research spending Our students are offered a wide range of research and learning experiences from the traditional areas through highly interdisciplinary and collaborative projects for which ASU is famous. Our faculty and students are tackling some of the most challenging molecular problems of today, combining theory, spectroscopy, structural analysis, synthesis, molecular biology and biogeochemistry to forge new fundamental understandings of the molecular world around us. Such understanding is applied to the design and construction of new nanostructures, drugs, and materials for energy conversion and sustainability. Please visit our website at Driving Requirement: Driving is not required for this position.