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Location

Saint Augustine, Florida

Quick overview

The Administrative Assistant provides clerical support to the Director of Faith Formation, including maintaining sacramental records and managing departmental office systems. The role also involves coordinating event materials and attending evening and weekend parish programs.

Requirements summary

Candidates must be active members of a Roman Catholic faith community and possess proficiency in Microsoft Office applications. Strong organizational, communication, and interpersonal skills are required to manage records and interact with the parish community.

ConfidentialityMicrosoft ExcelMicrosoft WordOrganizational skillsCommunication skillsInterpersonal skillsRecord keepingData entryMicrosoft PublisherEvent coordinationClerical assistance

Job description

St. Anastasia Catholic Church Administrative Assistant Reports to

  • Director of
  • Faith
  • Formation
  • Part time: (20-24 hours per week)
  • FLSA:
  • Hourly
  • Non-Exempt
  • General
  • Summary: The Administrative Assistant provides clerical and administrative assistance to the Director of Faith Formation.

Duties and Responsibilities

  • Maintain all sacramental records in the Parish sacramental registers and ParishSoft.
  • Prepare sacramental certificates and fulfill outside requests for sacramental certificates.
  • Coordinate and maintain office record keeping system for the department, including, but not limited to, Parish Religious Education Program, Sacramental Preparation, Catechists and Volunteers, Catechetical workshops and events, etc.
  • Prepare weekly catechists’ materials as needed.
  • Fulfill instruction of the Director of Faith Formation including, but not limited to, family mailings, and event material preparation.
  • Attend and assist the Wednesday evening Children’s Faith Formation Program, Sacramental Preparation workshops, retreats and Vacation Bible School (VBS).
  • Work collaboratively with the Director of Faith Formation to plan and evaluate current and future events.
  • Available to work evenings and weekends as needed.
  • Minimal travel may be required. KNOWLEDGE, SKILLS, ABILITIES:
  • Knowledge of Microsoft Word, Publisher and Excel.
  • Be able to set priorities and organize work effectively.
  • Possess excellent communication and people skills.
  • Be an active member of a Roman Catholic faith community.
  • Honor and maintain confidentiality. LANGUAGE SKILLS Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee may regularly need to lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. WORKING CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Flexibility to work evenings and weekends, when necessary, and ability to travel and drive one's own vehicle.