Nursing Department Administrative Assistant - Part Time

Dordt university

Job Description

Job title: Nursing Department Administrative Assistant

Department: Nursing Department

Reports to: Chair of the Nursing Department and MSN Program Director

Purpose of position

Responsible for providing a diversified clerical and organizational support for the efficient operation of the MSN-FNP (Masters of Nursing-Family Nurse Practitioner) program and the Nursing Department to help facilitiate a smooth and organized office work flow.

Essential duties and responsibilities

• Providing administrative support for Nursing Department faculty.
• Preparing and completing monthly and annual reports, periodically handling special projects and communications to other faculty members, staff, and members of the campus community.
• Providing administrative and editorial support for assessment processes and accreditation reports for the department.
• Contact for clinical partners, maintaining student compliance records.
• Managing inventory and ordering lab supplies, tracking bills and office expenses and other shared budget items for the department.
• Assisting with the selection, hiring, and scheduling of student employees.
• Attending division/department meetings as requested and records the minutes for each meeting-routing and posting where appropriate.
• Organizing and maintaining the shared electronic files for the Nursing Department.
• Receiving and responding to phone calls, visitors and correspondence and making appropriate referrals as necessary.
• Preparing or supervising the preparation of course materials for distribution for the department.
• Serves as resource to students, parents, internal and external contacts who interact with the department.
• Organizing travel arrangements, conferences, meetings and special events for the department.
• Performing other duties as assigned.

Knowledge, skills, and abilities

• A clear understanding and commitment to the Reformed perspective and mission of Dordt University and ability to clearly articulate and communicate the mission effectively.
• Ability to express an active Christian commitment, which shall include identification with a local organized church that holds to beliefs that are consistent with the mission of the university.
• Prospective members of the Dordt University community are expected to agree with its sexuality, gender identity, and sexual conduct policy which can be found on the DU website (contact the HR Office if you need additional information).
• Associates Degree with 1-2 years of experience or the equivalent combination of education, training and experience in a comparable position. BA degree preferred.
• Ability to develop proficiency in the use of Microsoft Office products including Outlook, Word and Excel as well as department based medical software.
• Must be organized, self-motivated, and able to work independently.
• Ability to establish and maintain effective work relationships with other people.
• Strong interpersonal skills and compassion for others.
• Excellent written communication skills.
• Able to adapt to variable workload throughout the year.
• Fully supportive of the mission of the institution and committed to serving the nursing department and students.