Administrative Specialist, TRIO Student Support Services

Job TitleAdministrative Specialist, TRIO Student Support Services Agency Texas A&M University - Texarkana Department Student Success - TRIO Proposed Minimum Salary$3,023.16 monthly Job LocationTexarkana, Texas Job TypeStaff

Job Description

The TRIO Student Support Services (SSS) Administrative Specialist provides and coordinates administrative support for the Office of TRIO Student Support Services, to include, but not limited to performing a variety of administrative, clerical, and data entry duties that are necessary for the efficient operation of the TRIO SSS program. This position reports to the Director of TRIO Student Support Services. This position is grant funded over a five-year cycle and dependent on the renewal of the grant for continuation. Salary information: The expected salary for this position is $36,278.00 annually. ESSENTIAL DUTIES & RESPONSIBILITIES: Provide and coordinate all administrative support operations for TRIO SSS. Coordinate meetings, appointments, events, itineraries, and travel arrangements. Prepare correspondence, agendas, and minutes of meetings. Coordinate the maintenance of files, records, office supplies, office equipment, mailings, and communication plan. Provide recommendations for process improvements and new initiatives. Develop and maintain administrative and technical procedure manual. Maintain budget information manually using spreadsheet applications and software. Maintain comprehensive student participant records and filing systems in accordance with university and federal guidelines. Input participant data and maintain computerized student database program. Prepare, review, and analyze relevant reports and documents for program effectiveness. Assist in the recruiting and retention efforts of the program. Relay current information via social media sites and e-mail. Create and distribute marketing and recruiting materials. Provide front office management, and all other duties as outlined in the grant and/or assigned by supervisor(s). This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. KNOWLEDGE, SKILLS & ABILITIES:

Minimum Qualifications

Bachelor’s degree or equivalent combination of education and experience. Knowledge of word processing, spreadsheet, database, and presentation applications. Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.

Preferred Qualifications

Experience in data entry, budgeting, and record maintenance skills. Ability to create marketing and recruiting material. Understanding of barriers facing low-income students, first-generation college students, and students with disabilities. General knowledge of federal TRIO programs or similar programs. Other Requirements Ability to maintain confidentiality. Ability to occasionally work beyond normal business hours. SUPERVISION OF PERSONNEL: This position generally does not supervise employees. OPEN UNTIL FILLED. To ensure full consideration, applications must be submitted by 05/01/2026. To apply: Upload your cover letter, CV/resume, and 3 professional reference's contact information with one reference being a supervisor/manager in the questionnaire section of your application. Please remember once you submit your application you will not be able to “revise” or upload any documents. If you have any questions about uploading or a revision to your application, you may contact HR@tamut.edu. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Texas A&M University-Texarkana is a comprehensive, regional four-year university nestled on a beautiful 375-acre, lake-front campus located in the piney woods of east Texas near the borders of Arkansas, Louisiana, and Oklahoma. A&M-Texarkana is an ascendant university that offers students an exceptional educational experience both inside and outside the classroom. A&M-Texarkana offers dozens of academic programs in high demand fields and consistently works with business and industry partners to implement new programs and degrees that meet the needs of the modern job market and prepare graduates for workplace success in their chosen field. The university provides a high-quality education to learners of all ages by providing access to world-class professors via flexible learning experiences offered online, hybrid, or face-to-face. With more than 40 student organizations, Greek life, intramural sports, leadership programs, 17 intercollegiate sports, and volunteer organizations, all students are encouraged to Think BIG, Dream BIG, and Do BIG. The Texas A&M University System was officially established in 1948 and has evolved into one of the largest systems of higher education in the nation, with a statewide network of 12 universities. Additionally, the A&M System provides service and education to the people of Texas and beyond through eight state agencies, Texas A&M-Fort Worth, Texas A&M-RELLIS, and the A&M System administration office. Texas A&M-Texarkana employment opportunities are updated daily and posted on this searchable website. The Texas A&M System is an Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (903) 223-3113.