GME Coordinator
Hudson Regional Hospital
Location
Bayonne, New Jersey
Quick overview
The GME Coordinator provides comprehensive support to the Program Director(s), residents/fellows, faculty, and the institution to ensure a well-organized and accredited training environment. Key responsibilities include maintaining compliance with ACGME requirements, assisting with accreditation activities, and managing trainee records.
Requirements summary
An associate's degree is required, with a preference for a bachelor's degree. Candidates should have at least 2 years of experience in an academic or healthcare setting and familiarity with ACGME requirements.
Job description
About Hudson Health: Hudson Health is committed to delivering high-quality, patient-centered
healthcare through its network of hospitals and clinics in Hudson County. The GME Department is
responsible for the training and well-being of medical students, interns, residents, and fellows
across Hudson Regional, Bayonne Medical Center, Christ Hospital, and Hoboken University
Medical Center.
Position Summary: The Residency Program Coordinator is an important member of the GME team who provides
comprehensive support to the Program Director(s), residents/fellows, faculty, and the institution to
ensure a well-organized and accredited training environment. This position ensures that the
residency/fellowship program operates in compliance with all ACGME institutional and programlevel requirements, including those related to accreditation, policy compliance, evaluation, and
trainee wellness.
Key Responsibilities
- Maintain up-to-date knowledge of and compliance with ACGME institutional and programspecific requirements.
- Assist with ACGME accreditation activities, including site visit preparation, Milestones
- tracking, WebADS updates, and annual program evaluations.
- Ensure accurate documentation and implementation of program policies, procedures,
- schedules, and evaluations in accordance with ACGME and institutional standards.
- Serve as primary administrator for New Innovations and maintain comprehensive
databases of trainee rotations, leave, call duty, certifications, milestone progress, case
- logs, scholarly activity, licensure, and compliance.
- Assist with Clinical Competency Committee (CCC), Program Evaluation Committee (PEC),
Quarterly and semi/annual evaluations meetings: coordinate schedules, prepare materials,
- record minutes, track outcomes and required action plans
- Assist with onboarding and offboarding activities for incoming and graduating trainees.
- Maintain accurate trainee records and files, ensuring confidentiality and completeness.
- Monitor completion of BLS/ACLS/PALS, USMLE/COMLES exams and license renewals.
- Support the GME office with annual GME reporting requirements, including surveys and
- program/institutional reviews.
- Maintain ERAS, NRMP, FREIDA, and other recruitment platforms throughout the application
- cycle.
- Collaborate with Admin and Program Directors on educational events including didactic
sessions, grand rounds, simulation labs, Manage recruitment logistics including ERAS
- application review, interview scheduling, and SOAP week support.
- Generate reports, maintain program calendars, and support department budgeting as
- needed.
- Support all student clerkship rotations in the respective program and facilitate scheduling
- and coordinating of assigned students
- Submit and track educational reimbursements
Additional Duties
• Serve as liaison between residents, program directors, faculty, institutional GME office,
- affiliate sites, and accrediting bodies.
- Communicate important deadlines, policies, and program updates effectively to trainees
- and faculty.
- Support initiatives related to trainee well-being, professionalism, and inclusion.
- Maintain office supplies, meeting space reservations, and event logistics.
- Perform other tasks as directed by the Admin Director and Program Director. Support all
aspects of the department's Continuing Medical Education activities and other assigned
duties.
Qualifications
- Associate’s degree required; bachelor’s degree preferred.
- Preferred experience in Orthopedics, General Surgery, Internal Medicine, Anesthesiology,
- and/or Emergency Medicine.
- Required 2 years’ experience in an academic or healthcare setting
- Familiarity with ACGME requirements and graduate medical education policies.
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with GME platforms such as New Innovations, MedHub, ERAS, NRMP preferred.
- Excellent time management, interpersonal communication, and problem-solving skills.
- Ability to maintain confidentiality and professionalism in high-pressure settings.
Desired Attributes
- Team-oriented and collaborative.
- Culturally competent and supportive of a diverse workforce.
- Flexible, adaptable, and proactive.
- Organized with strong attention to detail
