Office Assistant | Full-Time
Pima Medical Institute
Location
Mesa, Arizona
Salary
$18 - $21 / HOUR
Quick overview
The Office Assistant will manage incoming telephone calls, handle correspondence and reports via typing, and assist with essential clerical tasks such as filing, copying, and data entry. Key duties also involve managing tuition check receipts, logging deposits, preparing student acceptance letters, and ordering/issuing class materials like books and scrubs.
Requirements summary
Candidates must possess strong verbal and written communication skills, along with a minimum typing speed of 50 words per minute. A minimum of two years of experience working as a receptionist or office assistant is required, along with general computer and word processing proficiency.
Job description
We’re looking for an Office Assistant to join our team at the Mesa Campus. This is a role for someone who finds satisfaction in supporting others, staying busy, and contributing to a positive campus environment. You won’t be stuck doing just one thing all day—you’ll have the opportunity to help in a variety of areas and work with great people along the way.
Location
- Mesa
- Campus
- Schedule: 8 am to 5 pm
- Full-Time: 40 hours
- Essential functions
- Receive telephone calls, determine where to route calls, transfer to appropriate personnel, and take messages.
- Type correspondence and reports from prepared copies for campus staff.
- Assist with typing, filing, copying, and data entry
- May receipt checks for tuition payments
- Log all EFT deposits.
- Prepare and mail out letters of acceptance to all new students.
- Greet visitors and assist them with their requests.
- Order and prepare books and scrubs for classes.
- Maintain book inventory and barcode books. Issue books and scrubs to students.
- May assist with filing and copying of documents.
- Assist the Office Manager with school events such as graduation, new student orientation, and appreciation events.
- Send and receive transcripts for student files.
- The list of essential functions is not exhaustive and may be supplemented.
Minimum Qualifications
- Verbal and written communication skills.
- Two (2) years of experience as a receptionist/office assistant.
- Minimum typing speed required: 50wpm.
- Computer and word processing skills.
- Any equivalent combination of training, education, or experience that meets the minimum qualifications.
COMPENSATION & BENEFITS • Hiring Range
- $17.84 to $21.40
- Medical (PPO & 2 HDHP with HSA), Dental & Vision
- 401(k) Plan
- Employee Stock Ownership Plan (ESOP)
- Short & Long-term Disability
- Basic Life Insurance
- Flexible Spending Account (FSA)
- Health Savings Account (HSA)
- Employee Assistance Program (EAP)
- Paid Time Off (PTO) & Holiday Pay
- Tuition Reimbursement
- Health & Wellness Program
Benefits
- Dental
- Vision
- Holiday Pay
- Employee Assistance Program (EAP)
- Health Savings Account (HSA)
- Basic Life Insurance
- Paid Time Off (PTO)
- Tuition Reimbursement
- 401(k) Plan
- Employee Stock Ownership Plan (ESOP)
- Flexible Spending Account (FSA)
- Health & Wellness Program
- Short & Long-term Disability
- Medical (PPO & 2 HDHP with HSA)
